Bodyguard Privacy Policy

The purpose of this privacy policy is to inform you about the processing of your personal data by BODYGUARD, a simplified joint stock company with a capital of 1243, 53 euros, whose registered office is located in 4-6 Chemin de l'Arénas, Immeuble Unity, 06200 Nice, registered with the Nice Trade and Companies Register under the number 840 708 382 (hereafter "Bodyguard"), in the context of the use of the Bodyguard content moderation solution (hereafter the “Solution”) and/or our website.

BODYGUARD values your privacy and is committed to protecting your personal data in accordance with the applicable regulations and in particular Regulation (EU) No. 2016/679 of 27 April 2016 known as the “General Data Protection Regulation” or “GDPR” and Law No. 78-17 of 6 January 1978 as amended, known as the “Data Protection and Freedom Law” (together the “Data Protection Regulations”).

1. WHEN DO WE COLLECT YOUR PERSONAL DATA AND WHY?

1.1 Clients’ employees

Bodyguard offers its Solution to businesses to help them moderate user-generated content across multiple platforms and social media.

In this context, Bodyguard processes personal data of its clients’ employees for the following purposes, to the extent such processing is necessary for the performance of the contract entered by Bodyguard with its client:

Opening and use of the Bodyguard account;
Operational management of the Solution:
Management of the moderation settings;
Support in the use of the Solution, as well as its maintenance;
Customer Relationship Management: sending invoices and managing the customer relationship.

1.2 End-users

When authorized to do so, Bodyguard may process personal data of end-users, i.e., users visiting the website, social network pages and/or platforms (game, app, etc.) of Bodyguard’s clients.

In this context, Bodyguard processes personal data of end-users for the following purposes, to the extent such processing is necessary to promote the legitimate commercial interests pursued by Bodyguard:

Optimizing its products and services:
Improving performance and functionality of the Solution;
Solution traffic tracking and analysis; and
For statistical purposes.

1.3 Visitors

Bodyguard also processes personal data of its website visitors for the following purposes, to the extent a consent is given to such processing:

Sending the Bodyguard newsletter (news and service offers);
Scheduling a product demonstration following a request via our website form;
Use of non-essential cookies on our website.

2. PERSONAL DATA WE COLLECT

Bodyguard processes the following personal data:

When creating a user account, providing operational management of the Solution and managing the customer relationship:

Last name, first name;
Position, title;
Name of the customer company;
Professional e-mail address;
Business phone number (direct line and mobile;
Logs and other technical data (IP addresses, timestamp, etc.).

When sending the Bodyguard newsletter:

Last name, first name;
Professional e-mail address.

When scheduling a product demonstration following a request via the website form:

Last name, first name;
Position, title;
Name of the customer company;
Professional e-mail address and business phone number (direct line and mobile).
Point of interest for the Solution;
Global follower community size.

When moderating content:

Content and identification data, such as name, first name, username and user unique identification number, as well as personal data appearing in the content and/or comments left.

The compulsory or optional nature of the data entry is specified at the time of collection, by an asterisk next to the data to be filled in, in a compulsory manner. The compulsory communication of certain personal data is necessary for Bodyguard to provide its services. The optional data allows Bodyguard to know the user better to deliver a more personalized service.

3. COOKIE POLICY

Cookies are small text files placed on your device to collect standard login information and information about browsing habits.

We use essential cookies to ensure the proper technical functioning of our website. Without these cookies, you will not be able to use our site normally. These cookies do not require your prior consent to be deposited on your terminal. You can deactivate these cookies by setting your browser parameters, at the risk, however, of no longer being able to benefit from all of the website's features.

With your consent, we also use non-essential cookies to analyze how our site is used, personalize content and advertising, provide social media features and improve our understanding of our users.

Cookies are stored for a maximum period of 13 months.

Your choice regarding your acceptance or refusal of cookies is stored for 6 months.

4. HOW LONG DO WE KEEP YOUR PERSONAL DATA?

4.1 Clients’ employees

Clients’ employees personal data are kept for as long as the client uses the Solution. After the end of the contractual relationship, employees’ personal data are stored for three (3) years from the date of last contact with Bodyguard for marketing purposes.

Beyond the aforementioned retention periods, personal data is archived by Bodyguard, in a dedicated archive with restricted access, in compliance with Bodyguard’s legal obligations and to defend Bodyguard’s rights and interests in court, for the following periods:

Ten (10) years from the end of the accounting period for data kept for accounting purposes, as well as for commercial documents (invoices, purchase orders, commercial correspondence, etc.).
In the event of pre-litigation, until the dispute is settled out of court or, failing that, as soon as the corresponding legal action becomes time-barred, it being specified that the common law limitation period in civil and commercial matters is five (5) years.
At the end of a dispute, until the ordinary and extraordinary remedies are no longer available against the decision rendered.

At the end of this additional period, remaining personal data will be permanently deleted from Bodyguard’s systems or anonymized.

4.2 End-users

End-users’ personal data are kept in accordance with the conditions of the contract entered by Bodyguard with its clients and according to the latter's lawful instructions.

4.3 Visitors

Data regarding visitors’ navigation on our website are kept up to 25 months.

Contact data of visitors who are Bodyguard’s prospective clients are kept for marketing purposes for a period of 3 years from the visitor’s last activity (for example, an incoming call or a click in an e-mail) or until the visitor requests that his/her personal data be deleted, whichever is soonest.

5. WHO DO WE SHARE YOUR PERSONAL DATA WITH?

Personal data processed by Bodyguard is strictly confidential and intended exclusively for Bodyguard.

Unless required to do so by law, accounting or judicial obligation, Bodyguard will never disclose, transfer, rent or transmit the above personal data to third parties other than Bodyguard’s service providers.

These service providers act as sub-processors of Bodyguard within the meaning of the applicable data protection legislation, on the instructions of Bodyguard and in accordance with the contractual conditions signed with Bodyguard which may not deviate from the conditions of the contract entered with our client and which comply with the applicable data protection legislation.

6. YOUR RIGHTS TO PERSONAL DATA

You may exercise the following rights in relation to your personal data:

Right of access: you have the right to obtain confirmation of the processing of your personal data as well as information on the processing listed in art. 15 of the GDPR;
Right to rectification: you have the right to obtain the rectification of your personal data when it is inaccurate or incomplete;
Right to erasure: you have the right to obtain the erasure of your personal data when such data is no longer necessary for the purposes for which it was collected, when you withdraw consent on which the processing is based and where there is no other legal ground for the processing, when you object to the processing of your personal data and there are no overriding legitimate grounds for the processing, the personal data have been unlawfully processed, or the personal data has to be erased for compliance with a legal obligation in the European Union or a Member State law to which Bodyguard is subject;
Right to restrict processing: you have the right to obtain the restriction of the processing of your personal data when you contest the accuracy of the data until Bodyguard takes sufficient steps to correct or verify its accuracy, when the processing is unlawful but you do not want Bodyguard to erase your personal data, when the data retention period has expired but you still need to keep the personal data for the establishment, exercise or defense of legal claims, or if you have objected to the processing justified on legitimate interest grounds pending verification as to whether Bodyguard has compelling legitimate grounds to continue processing.
Right to data portability: your have the right to obtain communication of the personal data that you have communicated to Bodyguard in a readable format, or ask Bodyguard to transmit these personal data to another data controller, under the conditions provided in art. 20 of the GDPR;
Right to object: you have the right to object to the processing of your personal data under the conditions provided in art. 21 of the GDPR;
Right to withdraw consent: you have the right to withdraw your consent to the future processing of your personal data by Bodyguard, when the processing is based on consent (e.g. the sending of newsletters for prospective clients);
Right to lodge a complaint with a supervisory authority: you have the right to lodge a complaint with the Commission Nationale de l'Informatique et des Libertés if you consider that the processing carried out by Bodyguard constitutes a violation of your personal data.

Your rights to your personal data may be exercised at any time by contacting Bodyguard by e-mail at the following address: dpo@bodyguard.ai or by mail at the following address:

Bodyguard.ai

To the attention of the Data Protection Officer

4-6 Chemin de l'Arénas

Immeuble Unity

06200 Nice

7. DATA TRANSFERS TO THIRD COUNTRIES

The above personal data may be transferred to countries outside the European Economic Area (EEA). For example, this could happen if Bodyguard’s servers are located in a country outside the EEA or if one of Bodyguard’s service providers is located in a country outside the EEA. These countries may not have data protection laws equivalent to those in force in the EEA.

If Bodyguard transfers personal data outside the EEA this way, Bodyguard will take the necessary steps to ensure that your personal data continues to be protected in compliance with the applicable laws and regulations, notably by only transferring your personal data to businesses established in countries recognized by the European Commission as providing an adequate level of protection for personal data or to organizations with whom Bodyguard has entered into contractual arrangements to ensure an appropriate protection of your personal data, including the European Commission standard contractual clauses.

For more information on the safeguards put in place, please contact us by email at the following address: dpo@bodyguard.ai